SOUTHWICK PARISH COUNCIL
Chair: Cllr Kath Noble, 230 Chantry Gardens, Southwick, Wiltshire, BA14 9QX 01225 352503
Clerk: Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127
To: All Members of Southwick Parish Council
You are hereby summoned to attend a virtual meeting of the Annual General Meeting of the Parish Council to be held on Tuesday 19th May 2020 commencing at 7.30 pm for the transaction of the business shown on the agenda below.
THIS MEETING HAD TO BE CANCELLED
Nicola J Duke - Parish Clerk
12th May 2020
The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.
Register in advance for this meeting:
Meeting ID: 751 1706 4447
After registering, you will receive a confirmation email containing information about joining the meeting.
To facilitate the smooth running of this virtual meeting, it would be appreciated if members of the public wishing to speak could (a) so inform the Clerk by 12 noon on Tuesday 19th May; and (b) e-mail the Clerk with any questions which they propose to ask by 12 noon on Tuesday 19th May.
2020/01 Election of Chair
In accordance with the Local Government Act 1972 ss 15 (2) and 34 (2) to elect a Chair of the Parish Council for the municipal year 2020/2021.
Members are referred to the below guidance:
· The current Chair, Cllr Noble, will call for nominations as the first item of business.
· Any nomination must be seconded before it can be put to the vote.
· Should there be more than one nomination a ballot will be conducted.
· The elected Chair will need to obtain an absolute majority of those present and voting – for example, Southwick PC has eleven members so the successful candidate would need to obtain six votes ( if all members are present).
· In the event that a candidate does not achieve this in the first round of voting the candidate with the lowest number of votes drops off and the vote is taken again.
2020/02 Declaration of acceptance of office
To receive the Chair’s signed declaration of acceptance of office
2020/03 Apologies for Absence
Council to receive apologies for absence. LGA 1972 s85(1).
2020/04 Declarations of Interest and Dispensations to Participate
a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
b) To receive any dispensation requests received by the Parish Clerk and not previously considered.
2020/05 Election of Vice-Chair
In accordance with the Local Government Act 1972 ss 15 (6) and 34 (6) to elect a Vice-Chair of the Parish Council for the municipal year 2019/2020
2020/06 Declaration of Acceptance of Office
To receive the Vice-Chair’s signed declaration of acceptance of office
2020/07 Declarations of Interest and Dispensations to Participate
a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members
b) To receive any dispensation requests received by the Parish Clerk and not previously considered
2020/08 Appointment of Representatives to Outside Bodies
To appoint representatives for the following:
Playing Field Management Committee
Friends of Southwick Country Park
Village Hall Management Committee
Trowbridge Area Board/CATG
2020/09 Appointment of Members’ Areas of Responsibility
To appoint members to specific areas of responsibility:
Rights of Way
2020/10 Chairman’s Allowance
To decide on the level of the annual allowance for the Chair’s expenses (if felt to be appropriate).
2020/11 Banking Arrangements
To consider whether any changes are required to the nominated signatories, consider adding the Clerk as a limited signatory to receive bank statements and consider whether to apply for online banking.
2020/12 Accounts year ending 31st March 2020
To note that the Council has previously appointed an Internal Auditor and to receive an update on the preparation and submittion of the year end accounts.
20/13 Governance Documents
To note that the Council has previously reviewed the governance documents as listed below and agree that no further changes or updates are required:
· Standing Orders
· Financial Regulations
· Risk Register
· Asset Register