SOUTHWICK PARISH COUNCIL
Chairman – Kath Noble
Roger P Coleman 2, The Laurels
Clerk to the Council Westwood
Tel: 01225 862770 BA15 2AX
Notice is hereby given that the Annual Meeting of Southwick Parish Council will be held at Southwick Village Hall on Tuesday 17 May 2016 at 7.30pm and you are invited to attend.
1. Welcome and Introductions.
The Retiring Chairman/Vice-Chairman to welcome those present.
2. Declaration of Interests
Councillors to declare interest in accordance with Parish Council’s Code of Conduct.
To note apologies from those Councillors absent from the meeting.
4. Election of Chair.
To elect the Chair for the forthcoming year.
5. Election of Vice Chair.
To elect the Vice-Chair for the forthcoming year.
6. Appointment of Representatives.
To appoint representatives for the following and to agree their respective delegated authority:
- Playing Field Management Committee.
- Friends of Southwick Country Park.
- Village Hall Management Committee.
- Trowbridge Area Board/CATG.
7. Delegation of Specific Responsibilities.
To decide whether to appoint members/agree nominations to be the parish representatives for:
Environment/Pollution, Health/Social Services, Area Community Group/Link, Police Liaison/’Bobby’ Link, Planning, Housing, Highways, Rights of Way, Emergency Planning Unit, Public Transport, Neighbourhood Watch Coordinator.
To note the following contracts:
- Playing Field..
- Old Blind House site (J L Pethers).
- Southwick Village News Printing (Doveton Press).
- Caretakers (Litter).
9. Clerk's Salary and Expenses.
To note the Clerk’s Salary and level of expenses.
10. Accounts for the Year ending 31 March 2016.
a. To receive a report from the Clerk.
b. To note the Annual Internal Audit Report from the Internal Auditor.
c. To approve Section 1 (Annual Governance Statement 2015/16) of the Annual Return.
d. To approve Section 2 (Accounting Statements 2015/16) of the Annual Return.
e. To confirm that the Clerk is the Responsible Finance Officer.
f. To agree the remuneration for the Internal Auditor.
11. Chairman’s Allowance.
To decide on the level of ‘honorarium’ for the Chairman/Chair.
12. Banking arrangements.
To agree the ‘banking arrangements’ for the year and to agree any changes to the nominated signatories.
13. Asset Register.
To note the Asset Register dated 31 March 2016.
14. Risk Register.
To approve the Risk Register dated 1 April 2016.
15. Insurance Cover.
To note the insurance cover and decide whether it is adequate.
16. Financial Regulations.
To agree any necessary changes to the Financial Regulations dated 17 May 2011.
17. Appointment of Internal Auditor.
a. To appoint an Internal Auditor for the year.
b. To review the Terms of Reference and the effectiveness of the Internal Audit.
18. Budget Details for Financial Year 2016/2017.
To note the agreed Budget for the year.
19. Standing Orders.
To consider the need for additional Standing Orders.
10 May 2016
Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.