Council meeting agenda March

Southwick Parish Council

Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098

Clerk: Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127

To: All Members of Southwick Parish Council

You are hereby summoned to attend a meeting of the Parish Council to be held on

Tuesday 21^st March 2023 commencing at 7.30 pm in the Annexe, Southwick Village Hall

for the transaction of the business shown on the agenda below.

Nicola J Duke - Parish Clerk

15^th March 2023

Public Participation

The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.

AGENDA ITEM

2022/101 Apologies for Absence

To note apologies for absence and consider reasons given.

2022/102 Declarations of Interest and Dispensations to Participate

a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

b) To receive any dispensation requests received by the Parish Clerk and not previously considered.

2022/103 Minutes of Council Meetings

To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on 21^st February 2023 (copy attached).

2022/104 Wiltshire Council Report

To receive a report from Cllr Prickett.

2022/105 Highways/Environment

a) Parish Environment including:

a. Vandalism and Fly Tipping in Southwick – to receive an update following the February meeting – Chair to report.

b) Highways including:

a. Single- and double-line requests, requested by LHFIG – Cllr Carey to report.

2022/106 Planning Applications, Decisions and Consultations

PL/2023/00952 - Land West of 3 Bradley Road, Southwick, Trowbridge, Wilts, BA14 9RJ - Erection of 1. no single detached dwelling (Outlined application relating to Appearance, Layout and Scale)

PL/2022/05259 - Land North of Frome Road, Southwick, Trowbridge, Wilts, BA14 9QQ - Erection of 2 no. detached self-build dwellings (Outline application will all matters reserved except access)

PL/2022/07657 - Land at Poplar Tree Lane, Southwick, BA14 9NB - Close the existing agriculture access that serves the site, relocate and construct a new agriculture access closer to the northern site boundary.

To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).

2022/107 Finance

a) To receive and note the Bank Reconciliation and Consolidated Financial Position Statement as at January 2023 (attached).

b) To approve the below listed payments:

c) To receive a report from the Parish Clerk on the status of the Solar Farm Fund (February minutes refer)

Payee	Detail	Amount
Clerk and HMRC	Salary and PAYE Feb 2023	£537.95
Nicola Duke	Reimburse brochure dispensers	£46.80
HMRC	Reissue of cheque 1806	£107.59

2022/108 Parish Council Accounts Year Ending 31^st March 2023 (report attached)

To address administrative tasks relating to the preparation and submission of the accounts year ending 31^st March 2023 including:

a) Appointment of the Internal Auditor

b) Confirmation of scope of Internal Audit

2022/109 Governance Reviews Year Ending 31^st March 2023 (documents attached)

To carry out reviews of governance documents for year ending 31^st March 2023 including:

a) Review of the Risk Registers

b) Review of the Fixed Asset Register

c) Standing Orders and Financial Regulations

d) Review of the Earmarked Reserves

2022/110 Parish Council website

To receive and consider information from the Clerk on alternative website providers (January minutes refer).

2022/111 The Coronation of HM The King

To receive an update on planned events for the Coronation Weekend and to consider the allocation of appropriate funds in support of any associated costs (February minutes refer).

2022/112 Neighbourhood Plan Review

To receive any update reports from the Chair and to consider approving membership of the Parish Online mapping service at £140 per annum (as requested by the Neighbourhood Plan planning consultants). Information on the Parish Online service can be viewed at https://www.parish-online.co.uk/services/digital-mapping-software

2022/113 Correspondence

To note any items of correspondence:

CPRE Wiltshire re: Best Kept Village Competition 2023 (copy attached)

2022/114 Southwick Village News

To take delivery of the agreed pamphlet dispensers and agree locations for their installation (February minutes refer)

2022/115 Date of next meeting

Tuesday 18^th April 2023 at 7.30 pm

2022/116 Confidential Information

In view of the confidential nature of the business to be transacted at Agenda Item 2022/117 members are asked to consider resolving that the press and public be excluded from this part of the meeting.

Such a resolution would be in accordance with the Public Bodies (Admission to Meetings) Act 1960 Sec 1 (2), which states "A body may, by resolution, exclude the public from a meeting (whether during the whole or part of the proceedings) whenever publicity would be prejudicial to the public interest by reason of the confidential nature of the business to be transacted or for other special reasons stated in the resolution and arising from the nature of that business or of the proceedings; and where such a resolution is passed, this Act shall not require the meeting to be open to the public during proceedings to which the resolution applies.’’

Reason for exclusion – Staffing matters.

2022/117 Staffing Matters

To consider the NJC Salary Scales 2022/2023 and to consider for approval the cost of living uplifts from 2020 and any appropriate salary increment for 2023/2024 (Chair to report – Clerk will leave the meeting for this agenda item).