SOUTHWICK PARISH COUNCIL
Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098 Clerk: Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127
To: All Members of Southwick Parish Council
You are hereby summoned to attend a meeting of the Parish Council to be held on Tuesday 15th March 2022 commencing at 7.30 pm in the Village Hall for the transaction of the business shown on the agenda below.
Nicola J Duke - Parish Clerk 10th March 2022
Public Participation The Chair of the Parish Council will invite members of the public to present their questions, comments and petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.
AGENDA ITEM
2021/122 Apologies for Absence Council to receive apologies for absence. LGA 1972 s85(1). 2021/123 Declarations of Interest and Dispensations to Participate a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members. b) To receive any dispensation requests received by the Parish Clerk and not previously considered. 2021/124 Minutes of Council Meetings To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on 15th February 2022 (copy attached). 2021/125 Ukrainian Humanitarian Crisis To consider measures the Parish Council can put in place for donations to support the Ukrainian humanitarian crisis – Chair to report. 2021/126 Wiltshire Council Report To receive a report from Cllr Prickett. 2021/127 Highways/Environment Current issues: To receive any available updates/reports on the below listed items reported and discussed at the February PC meeting: a) Traffic and road safety issues on minor parish roads and associated parking issues at Southwick Primary School – to receive an update from the Clerk on the requested highways site meeting with Wiltshire Council and the Primary School. b) Replacement bus shelter, Frome Road – to consider any available information on the costs involved – Cllr Porter to report. c) Rights of Way work to be undertaken by Wiltshire Council – to record and note any actions taken by WC in line with work agreed (February minutes refer). d) Condition of pavement Frome Road – to receive an update on work carried out by the Parish Steward, if available. e) Selwood land between Hollis Way and Frome Road – to receive an update on the planned site meeting with Selwood Housing. f) Arrangements for litter pick – to receive information and updates from the Clerk. g) Operational Flood Working Group – to receive an update from the Chair on actions arising from the February meeting, if available. New reports/issues: a) Highways and Traffic – to discuss what measures can be taken to address the excessive speeds of vehicles and HGV’s travelling through the village – Cllr Watson to report. b) Parish Environment – to list any new items requiring attention/action. 2021/128 Planning Applications, Decisions and Consultations None at time of issue. To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained). 2021/129 Planning Issues a) Fencing at 2 Frome Road – to note the previously circulated report from Wiltshire Council. b) Potential donation of c14 acres of land in Southwick to the PC in return for the building of 4 new homes on land north of Frome Road (A361) – to receive any updates from the Chair following the planned liaison with Wiltshire Council’s Planning Department (February minutes refer) and to note the recommendation from Wiltshire Council that the PC commences a NDP review now, to complete in 12-18 months’ time. c) Planned works to remove a garage at 55 Frome Road and the potential impact on PC owned wall adjoining the Memorial Garden – Chair has carried out a site visit and will report. 2021/130 Finance a) To receive and note the Bank Reconciliation and Financial Position Statement as at February 2022 (attached). b) To receive and noted the Consolidated Financial Position as expected at 31.03.2022 (attached). c) To agree any allocations to be made to Earmarked Funds or Capital Accounts prior to year end (£36,822 available for allocation), d) To authorise the release of the previously approved grant to Busy Bees in the amount of £2,000 (Clerk to report, information attached). e) To approve the below listed payment:
2021/131 Platinum Jubilee Event Planning To receive information and updates on the events planned for the Platinum Jubilee celebrations, following a parish meeting held in February 2022. 2021/132 Parish Council Accounts Year Ending 31st March 2022 (report attached) To address administrative tasks relating to the preparation and submission of the accounts year ending 31st March 2022 including: a) Appointment of the Internal Auditor b) Confirmation of scope of Internal Audit 2021/133 Governance Reviews Year Ending 31st March 2022 (documents attached) To carry out reviews of governance documents for year ending 31st March 2022 including: a) Review of the Risk Registers b) Review of the Fixed Asset Register c) Review of the Council’s Earmarked Reserves d) To agree a schedule for the review of Standing Orders and Financial Regulations 2021/134 Correspondence To note any items of correspondence as listed: a) Community Policing – to note information previously circulated by email (8th March 2022) and agree any actions required. b) CPRE Best Kept Village Competition – to note correspondence (attached) and decide whether to submit an entry for 2022. 2021/135 Southwick Village News To receive any updates on the Village News and agree any items to be included from the PC in the April edition. 2021/136 Date of next meeting - Tuesday 19th April 2022 at 7.30 pm in the Village Hall. Posted on 10 Mar 2022 by geoff edwards
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