Council Meeting Agenda November


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting

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Chair: Cllr Kath Noble, 230 Chantry Gardens, Southwick, Wiltshire, BA14 9QX 01225 352503

Clerk:  Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127

To: All Members of Southwick Parish Council

You are hereby summoned to attend a meeting of the Parish Council to be held on Tuesday 19th November 2019 in the Village Hall, Southwick commencing at 7.30 pm for the transaction of the business shown on the agenda below.

Nicola J Duke - Parish Clerk

14th November 2019


Open Forum to hear from members of the public

Please note that matters raised under Open Forum will be subject to a limit of three minutes

and should be notified to the clerk by 7.15 pm on the night of the meeting.

Members are reminded of their obligations under the Code of Conduct.





Apologies for Absence and to consider the reasons given

Council to receive apologies for absence and, if appropriate, to resolve to approve the reasons given. LGA 1972 s85(1).


Declarations of Interest and Dispensations to Participate

a)         To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

b)        To receive any dispensation requests received by the Parish Clerk and not previously considered.


Minutes of Council Meetings

a)    To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on Tuesday 15th October 2019 (copy attached).

b)    To note that the minutes of the meetings held on 16th April and 21st May 2019 are being re-drafted to take into account comments received from members and that the Clerk proposes the Parish Council meets informally prior to the December meeting in order to agree the final documents, which will then be presented to Council for adoption.


Wiltshire Council Report

Following a motion to adjourn to receive a report from Wiltshire Councillor Horace Prickett.  Motion to re-convene.



a)     To receive reports from Councillors on matters of concern and to decide what action, if any, to take.

b)    To note information from Wiltshire Council regarding the temporary closure of the B3108 Winsley bypass (information attached).

c)     To receive and consider information/proposal from a resident re: Flood Risk and Short Bypass for Southwick (information attached)


Planning Applications

To consider the below listed applications: 

2019/09909/FUL – 104 Flaxfield Farm, Frome Road, Southwick, BA14 9NJ – Removal of former dairy and chicken shed and erection of garage store

19/09649/ADV - Land at the junction of Westbury Road and Phillips Way North Bradley Trowbridge Wiltshire - Proposed Advertisements/Signage

19/10208/VAR - Land Adjoining 29 Wynsome Street Southwick Trowbridge Wiltshire BA14 9RG - Variation of condition 10 for application 19/07384/FUL - (Erection of a dwelling)

19/09192/VAR – Marshfield, Green Lane, Southwick, BA14 9NF – removal of condition 2 of planning permission W/98/01394/FUL to remove restriction of use of building as a separate dwelling

19/10046/FUL – 4 Lewis Court, Southwick, BA14 9AD – Proposed two storey and single storey extensions to provide a larger kitchen/family room, boot room and additional bedroom on the first floor

To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).


Planning Decisions, Appeals, Enforcement and other matters

To note the below listed decisions of the LPA: No additional decisions at time of issue.



a)  To note the Financial Position Statement (copy attached)

b) To approve payments as below listed:


Nicola Duke

Salary October 2019



PAYE October 2019


XYZ Web Ltd

Website support for PHP


XYZ Web Ltd

Annual website invoice


Poppy Appeal

Donation for wreath


Hiscock Engineers

Replacement roof for play apparatus


XYZ Web Ltd

Re-issue incorrectly addressed cheque




Governance Documents

a)  To receive the draft documents as tailored for SPC and consider for adoption:

a.       Standing Orders

b.       Financial Regulations

b)  To consider establishing a Staffing Committee of 3 members of the Council to deal with Staffing matters, as outlined in the above Governance Documents.


Community Governance Review

a)     To consider the information from Wiltshire Council (previously circulated) and to agree the representatives to attend the meeting scheduled for 11 December 2019. 

b)    To receive additional information from Wiltshire Council (email attached) and to note that the Clerk and Cllr Eaton will complete the necessary forms for submission to WC.


Clerks Report

To receive a report on the below listed items:

a)    Co-option procedure – to consider adopting procedure for co-options (draft procedure attached)

b)   Neighbourhood Plan Steering Group – to note the legal status of the group in relation to the Parish Council (previously circulated Terms of Reference attached)



To receive any additional items of correspondence:

a)    BT Payphone Consultation (previously circulated


Neighbourhood Plan

To receive a report from Cllr J Eaton


 Councillor reports

To raise any matters not appearing elsewhere on the agenda – for information only.



Date of next meeting

To note the date of the next meeting as Tuesday 17th December 2019.


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Posted on 14 Nov 2019 by geoff edwards

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