December Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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Chairman – Cllr. K Noble


Minutes of the meeting of Southwick Parish Council held in the Village Hall, Southwick at 7.30 pm on Tuesday 15 December 2015


Cllr. K Noble             (Chairman)

Cllr. A Doel

Cllr. J Jones

Cllr. S Jones

Cllr. G Masters

Cllr. F Morland

Cllr. E Pomeroy

Cllr. D West

Roger Coleman (Clerk)

Wiltshire Council Cllr. H Prickett attended.

There were no members of the public present.

1154.   Welcome and Introductions.

The Chairman welcomed everyone to the meeting.

1155    Apologies.

Apologies for non-attendance were received from Parish Cllr. S Carey, Cllr. D Jackson and from the Neighbourhood Policing Team.

1156.   Declaration of Interests.

There were no interests declared.

1157.   Minutes of the Ordinary Parish Council Meeting held on 17 November 2015

The following amendment was agreed:

Minute 1152 ‘Members’ Reports’: Add the following:

‘Cllr. Pomeroy thanked Cllr. J Jones for laying the wreath on behalf of the Council at the St Nicholas Church Remembrance Parade’.

The Parish Council then resolved that the minutes of this meeting were a true and accurate record.  The Chairman signed the minutes.

1158.   Neighbourhood Policing Team (NPT).

a.         The following report (shown in italics) was sent to the Clerk prior to the meeting:

The Community Policing Team pilot has now completed its initial 10 week mark and the general feedback is positive.  We should not underestimate the impact that austerity has and will have on the way that we work, but this does not diminish my commitment to deliver Local Policing that balances the threats, harms and risks that have been identified as having the greatest impact on our Communities.  Feedback is essential in this regards and I encourage any views, positive or negative in this respect to be directed to our Feedback email address of .

Current Priorities

Linking in with the Control Strategy our current priority this month remains Cyber Crime. Cyber Crime is defined as “A criminal act which is carried out by using computers or the internet”. Last year over 12 million people in the UK were victims of Cyber Crime – that’s 1 in 5 of the population!

Our PCSO’s have continued to deliver Op Polite lessons to all of the local schools, ensuring that everyone is educated as to how best use the internet, and to prevent becoming a victim of crime.

Our top ten tips for a safe and happy festive season online:

  1. SHOP, SHOP, SHOP​ - If something seems too much of a bargain, it’s probably poor quality or doesn’t even exist. Always check payment pages are secure, and log out when you’ve finished shopping online.
  2. AUCTION BARGAIN … OR NOT? - When making a purchase from an auction website, use insured payment methods like PayPal and never do a bank transfer to people you don’t know. Do all you can to check the seller or buyer are authentic. And look out for fake goods: they’re illegal and cost livelihoods.
  3. JUST THE TICKET - Buying gig or event tickets as a gift, or for yourself? To avoid fraud, buy only from official sources, and never pay by direct transfer.
  4. COME FLY AWAY… - Whether you’re planning a break at Christmas or next year, make sure the holiday or flight is genuine by researching it thoroughly, and check travel agents for an ABTA/ATOL number.
  5. WHO’S ASKING? - Scam emails, calls, texts and posts are getting cleverer and you’re bound to get some over Christmas. Think twice before you get talked into anything, however busy you are.
  6. YOUR PASSWORD IS YOURS. KEEP IT THAT WAY! - Passwords that are easy to guess, that you use for more than one account or that you share with others, are a no-no!
  7. SECURELY CONNECTED? - Secure Wi-Fi is vital for your privacy. At home, check your router security settings. Out and about, never use free Wi-Fi hotspots when what you’re doing is private.
  8. GREAT OFFER, OR SUBSCRIPTION TRAP? - Don’t sign up for ‘free’ or ‘low-cost’ trial goods without thoroughly reading the small print. You could be signing up for massive direct debits.
  9. SEASON’S GREETINGS - Don’t open attachments or click on links in festive (or any other) emails you’re not expecting, as they could be scams. And be careful with ecards as they can be fraudulent too.
  10. AVOID THOSE NASTY CHRISTMAS VIRUSES - And we don’t mean coughs and colds! Always have internet security (antivirus) software and apps switched on and updated.

No current series of note

Local Crimes

There has been a very low number of occurrences in the last month in Southwick, with a total of five. Out of the five occurrences, none of them have any community impact.

On the 14th November an unknown suspect keyed a vehicle on Frome Road, however no suspect has been identified and there has been no other similar incidents.  On the 24th November a male was arrested for an assault on another male.

One incident which may be of interest involved a suspicious vehicle on Southwick Road on the 2nd December. There were two males in the van, which drove past the reporting person four times, driving very slowly. She believed that they may have been looking at her dogs, and following this she took them home. Dog owners/walkers should bear this in mind, and report any suspicious incidents to 101.

If you want to look and compare crimes across areas then the following site is worth a look…

End of Report.

b.         Councillors expressed disappointment at the lack of detail in the report and commented that the content was very general with no detailed crime reports. Councillors commented that the paucity of detailed information that related specifically to Southwick was to be regretted and that the previous style report was much preferred.


1159.   Wiltshire Council Report.

Cllr. Prickett gave a report on the following topics:

  • Public Transport (Bus Services) and the difficulty of implementing a ‘Quality Contract Scheme’ in Wiltshire to provide a more commercially attractive scheme for Bus Service providers.
  • Bus Timetables – Flyposting has caused some Bus timetables to be obscured and when the fly posters are removed the Bus timetable is obliterated and, on occasions, the frame holding the timetable is damaged.
  • Hoopers Pool – A scheme has been devised for improving the safety of traffic flows at Hoopers Pool and Cllr. Prickett tabled details of this scheme at the meeting. There was a general discussion on the merits of the scheme although councillors expressed serious doubts whether it was practical to implement – especially in relation to large vehicles. Cllr. Prickett added that new signage for the scheme would cost £600 with an expectation that the Parish Council would contribute £300. The Chairman asked that this subject is placed on the Agenda for the next meeting.

1160.     Highways/Environment.

a.         in the absence of Cllr. Carey, the subject of the Wynsome Street laybys was deferred until the next meeting.

b.         Cllr. S Jones reported that further fly-tipping had taken place in Hoggington Lane and that the situation is deteriorating.

1161.   Finance

a.         The current financial position at 30 November 2015 was reported as follows:

Southwick Parish Council


Business Account (A/C 317648) Balance as at 31 October 2015






Transfer from A/C07005390










Standing Orders


R P Coleman (October Salary) - Paid 2/11/15






Cheques presented





Clerk's Expenses (October)











R Johnson





Royal British Legion





Doveton Press





M J West









Late Presented Cheques











Unpresented Cheques











Balance at 30 November 2015




Accounts due for payment - December 2015




Clerk's Salary (December)




Clerk's Expenses (November)








R Johnson Stationery




Greenacres (Ground Maimtenance)





Greenacres (Spraying)








Business 30 Day Account (A/C 7005390) Balance at 31 October 2015






HMRC PAYE (R P Coleman) Month 8




Interest (Approx)










Transfer to A/C 00317648







Balance at 30 November 2015




Total funds held by Southwick Parish Council as at 30 November 2015




b.         The Council resolved to make a payment of £60 to A Johnson for the purchase of Microsoft Office 2013 to enable the Southwick Village News to be produced .

c.         The Council resolved to make the payments shown under ‘Accounts due for payment’ above.

1162.   Planning

a.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):


9B Frome Road

Erection of rear garden room


The Parish Council supports this planning application.


79 Chantry Gardens

Single storey rear extension and two storey side extension (Re-submission of 14/11598/FUL)


The Parish Council supports this planning application.

b.         The Clerk reported that no further planning applications had been received.

c.         The Council noted the Appeal lodged in respect of Rode Common Farm (Refusal of Planning application 15/05537/FUL) and resolved that the following comments (shown in italics) be sent to the Planning Inspectorate:

  • It is contrary to Countryside Policy.
  • It is a free standing dwelling.
  • There is a cluster of caravans in a very small area when taking into account planning permission is being sought from Mendip Council for the siting of two further caravans on this site and the Poplar Tree Lane Residential Caravan Park site on the opposite side of the road.

NB. These comments are those previously sent to Wiltshire Council in respect of planning application 15/05537/FIL.

d.         The Clerk reported that Wiltshire Council had informed him that the Enforcement Team at Wiltshire Council are continuing to press the owner/agent to clear the site at 100 Frome Road. It was reported that progress has been made and the owner is keen to present this land as a candidate for the SHLAA scheme free of any Enforcement Notices and it is this which is driving his ‘clear-up’ operation. Wiltshire Council had added that there would be a significant improvement in the site by April 2016 and that regular visits by Enforcement Officers have added to the pressure on the owner/agent to clear the site. Cllr. Morland observed that the Parish Council had not endorsed any of the proposed SHLAA sites.

1163.   Standing Orders.

The Council resolved to approve the Southwick Parish Council Publication Scheme, Issue 1, dated 15 December 2015.

The Council resolved to approve the Southwick Parish Council Data Protection Policy, Issue 1, dated 15 December 2015.

1164.   Website.

Councillors discussed the correspondence received from a parishioner that related to the website name and the content of the website and, separately, the comments placed on the Village Grapevine website.

The Council requested the Clerk to reply along the following lines:

Website name and content.

To provide clarification regarding ownership.

To state the website content will increase as more information becomes available. The Parish Council report and details of Southwick Country Park are the latest additions to that already shown on the website.

Village Grapevine comments.

To state that Mr Edwards (XYZ Web Ltd) is contracted by the Parish Council to manage and service the website. He is not a representative of the Parish Council and any comments he chooses to make to third parties are personal to him and are not the responsibility of the Parish Council.

Clerk’s Note.

The following details the reply to the parishioner:

Website name and content.

The domain/website name is and the domain is owned by the Parish Council. The work by XYZ Web Ltd is licensed to the Parish Council annually. The website content will increase as more information becomes available. The Parish Council report and details of Southwick Country Park are the latest additions to that already shown on the website.

Village Grapevine comments.

Mr Edwards (XYZ Web Ltd) is contracted by the Parish Council to manage and service the website. He is not a representative of the Parish Council and any comments he chooses to make to third parties are personal to him and are not the responsibility of the Parish Council.

1165.   Members Reports.

Cllr. S Jones – The occupiers of Poplar Tree Lane Residential Park are continuing to blatantly flout the conditions of the extant planning permission. Representations have been made to Wiltshire Council Enforcement Team and inspections have taken place and further inspections are planned. The Enforcement Officers have stated that they will keep me informed of developments.

Cllr. Pomeroy – A tree in The Crescent has been felled and the hedge between the Bus Shelter and Hoggington Lane needs cutting back. Cllr. Noble stated that she would attend to the latter matter.

1166.   Clerk’s Report.

a.         There was no report from the Clerk.

b.         The Council noted the date of the next meeting:

  • Ordinary Parish Council Meeting – 19 January 2016 at 7.30pm.

There was no other business and the meeting concluded at 8.55pm.


Southwick Parish Council

19 January 2016                                       

ACTION LIST – Meeting 15 December 2015

Action 1                       Clerk.

Min1160                      To make payments.

Action 2                       Clerk.

Min 1161                     To send planning comments to WC/Appeal Inspectorate.

Action 3                       Clerk.

Min 1163                     To reply to parishioner.

Action 4                       Cllr. Noble.

Min 1164                     Request Selwood to cut hedge.

Details of the Actions are contained in the minutes.

Posted on 30 Jan 2016 by geoff edwards

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