January Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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 SOUTHWICK PARISH COUNCIL

Chairman – Cllr. K Noble

Minutes of the meeting of Southwick Parish Council held in the Village Hall, Southwick at 7.30 pm on Tuesday 19 January 2016

Present

Cllr. K Noble             (Chairman)

Cllr. A Doel

Cllr. D Jackson

Cllr. J Jones

Cllr. S Jones

Cllr. G Masters

Cllr. F Morland

Cllr. E Pomeroy

Cllr. S Carey

Cllr. D West

Roger Coleman (Clerk)

Wiltshire Council Cllr. H Prickett attended.

There was one member of the public present.

1167.   Welcome and Introductions.

The Chairman welcomed everyone to the meeting.

1168    Apologies.

Apologies for non-attendance were received from the Neighbourhood Policing Team.

1169.   Declaration of Interests.

Cllrs. Noble and Pomeroy declared an interest in Agenda item 9c (Budget/Precept) insofar as Budget/Precept discussions concerned the Playing Field.

Cllr. S Jones declared a pecuniary interest in planning application 15/12235/FUL.

1170.   Minutes of the Ordinary Parish Council Meeting held on 15 December 2015

The Parish Council resolved that the minutes of this meeting were a true and accurate record.  The Chairman signed the minutes.

1171.   Neighbourhood Policing Team (NPT).

a.         The following report (shown in italics) was sent to the Clerk prior to the meeting:

The Community Policing Team pilot has now completed its initial 10 week mark and the general feedback is positive.  We should not underestimate the impact that austerity has and will have on the way that we work, but this does not diminish my commitment to deliver Local Policing that balances the threats, harms and risks that have been identified as having the greatest impact on our Communities.  Feedback is essential in this regards and I encourage any views, positive or negative in this respect to be directed to our Feedback email address of feedback@wiltshire.police.uk .

Current Priorities

Linking in with the Control Strategy our current priority this month remains Cyber Crime. Cyber Crime is defined as “A criminal act which is carried out by using computers or the internet”. Last year over 12 million people in the UK were victims of Cyber Crime – that’s 1 in 5 of the population!

Our PCSO’s have continued to deliver Op Polite lessons to all of the local schools, ensuring that everyone is educated as to how best use the internet, and to prevent becoming a victim of crime.

Current Series

The sector is suffering from a mini series of thefts and non-dwelling burglaries from Shed and garages.

Local Crimes

Occurrences in the last month:

Burglary- 1

Missing/absent persons- 2

Theft- 1                    

Road Traffic Incidents- 1

Criminal Damage- 1

Violence against the person- 1

Of the occurrences in this parish, only two have impact on the community.

There was a Burglary on 27/12 on Southfield where unknown suspects stole alcohol from a garage.

There was one Criminal damage on 2/1 on Frome rd where unknown suspects appear to have used a nail gun to puncture a cars tyres.

No other issues of community impact

End of Report.

b.         Councillors again expressed disappointment at the lack of detail in the report and commented that the content was very general with no detailed crime reports.

 

1172.   Wiltshire Council Report.

Cllr. Prickett gave a report on the following topics:

  • Public Transport (Bus Services) Survey/Consultation and the need for the public to respond.
  • Flooding at Ireland – Various meetings and discussions have identified a solution to the problem and it is now for Wiltshire Council and North Bradley Parish Councils to press the landowners to implement the solution.

1173.     Highways/Environment.

a.         Refer to Minute 1172 above.

The Clerk was asked to respond to the parishioner who had written to the Parish Council regarding the flooding at Ireland.

b.         The Council resolved that it did not approve the proposed Hoopers Pool traffic signage scheme.

c.         The Council resolved to request Cllr. Prickett to place the request for waiting time limits to be implemented at the laybys at Wynsome Street on the forthcoming CATG Agenda.

d.         The Council noted the correspondence from a parishioner regarding an overgrown hedge at a property in Bradley Road and a separate complaint from Cllr. Pomeroy regarding another overgrown hedge in Church Street. Cllr. Jackson stated that he would investigate both these matters and that he would report them to Wiltshire Council for action to be taken. Cllr. Jackson was given authority to act on behalf of the Parish Council.

Cllr. Pomeroy reported that a significant amount of surveying activity had been taking place at Lamberts Marsh Area/Poles Hole/Blind Lane areas and that it had been rumoured that building work was being planned. Councillors commented that it was possible that Wiltshire Council Environmental Services was responsible for the surveying and it was agreed that councillors would make enquiries and report back to the Parish Council.

Cllr. J Jones reported that the pavement outside the school was still unrepaired and was in a poor condition. Cllr. Pomeroy commented that he had reported this some two meetings ago and that a Job Number was given to Cllr. Prickett for him to progress the matter. Cllr. Pomeroy repeated his concern regarding the condition of the road at School Lane.

1174.   Neighbourhood Plan.

The Council resolved that the Parish Council will advise Wiltshire Council that it is to define a ‘Neighbourhood Plan Area’ and this area is to comprise the Civil Parish of Southwick.

1175.   Finance

a.         The current financial position at 30 November 2015 was reported as follows:

         

Business Account (A/C 317648) Balance as at 30 November 2015

   

2060.68

         

RECEIPTS

       
 

None

0.00

   
   

TOTAL

0.00

0.00

         

PAYMENTS

     
         

Standing Orders

 

307.83

 
 

R P Coleman (December Salary) - Paid 31/12/15 - 307.83

 

307.83

307.83

       

307.83

         

Cheques presented

 

VAT

 

1381

Royal British Legion

20.00

0.00

 

1384

Clerk's Expenses (Nov)

25.66

   

1385

HMRC PAYE Month 9

123.20

   

1386

R Johnson

10.13

   

1387

Greenacres (October)

282.68

47.11

 

1388

Greenacres (Spraying)

228.00

38.00

 

1390

A Johnson (Office)

60.00

   
   

749.67

85.11

749.67

         

Late Presented Cheques

     
 

None

0.00

   
   

0.00

0.00

0.00

         

Unpresented Cheques

     
 

None

0.00

   
   

0.00

0.00

0.00

         

Balance at 31 December 2015

   

1003.18

     

Accounts due for payment - January 2016

 

VAT

 
 

Clerk's Salary (January)

307.83

   
 

Clerk's Expenses (December)

47.69

   
 

Office Allowance (Part)

75.00

   
 

HMRC PAYE Month 10

123.20

   
 

Village Hall Hire

90.00

   
   

643.72

0.00

 
         

Business 30 Day Account (A/C 7005390) Balance at 30 November 2015

     
     

19218.77

 
         

RECEIPTS

       
 

HMRC PAYE (R P Coleman) Month 9

 

123.20

 
 

Interest

 

0.81

 
   

TOTAL:

124.01

19342.78

         

PAYMENTS

     
 

None

 

0.00

 
   

TOTAL:

0.00

 
         

Balance at 31 December 2015

   

19342.78

         

Total funds held by Southwick Parish Council as at 31 December 2015

   

20345.96

b.         The Council resolved that the Clerk’s salary will be increased from SCP21 to SCP22 with effect from 1 February 2016.

c.         The Council examined and discussed at some length the proposed budget for FY2016/17 proposed by the Clerk thus:

 

Agreed Budget

Forecast

Proposed Budget

 

FY2015/2016

31-Mar-16

FY2016/2017

       

Payments:

     

Clerk's Wages

£3,694.00

£3,710.00

£3,790.00

P Field Grass cutting)

£3,450.00

£1,981.00

£0.00

Printing Costs

£1,775.00

£1,671.00

£1,745.00

Editor's Honorarium

£360.00

£250.00

£360.00

Insurance

£3,101.00

£3,076.00

£3,350.00

Caretaking

£1,400.00

£1,000.00

£1,000.00

Subscriptions

£75.00

£75.00

£75.00

Poppy Wreath

£25.00

£25.00

£25.00

Internal Audit

£75.00

£95.00

£95.00

Hall Hire

£238.00

£238.00

£300.00

Use of room as office

£150.00

£150.00

£150.00

Clerk Expenses

£550.00

£550.00

£550.00

Donations

£350.00

£1,550.00

£750.00

External Audit

£120.00

£240.00

£240.00

TCAF Project Officer

£0.00

£0.00

£0.00

Playing Field Equip & Path

£0.00

£0.00

£0.00

Playing Field Maintenance

£500.00

£924.00

£5,000.00

Play Equipment (s106)

£0.00

£0.00

£0.00

Repairs to Old School

£0.00

£0.00

£0.00

V Hall/Footpath etc Maintenance

£0.00

£0.00

£0.00

Improvements to Baptistry

£0.00

£0.00

£0.00

Maint of Blind House Site

£475.00

£475.00

£475.00

School House (Thermaglaze)

£0.00

£9,379.00

£0.00

VAT Refund to Scouts

£0.00

£1,490.00

£0.00

Website

£0.00

£649.00

£250.00

Elections

£0.00

£0.00

£0.00

Village Gateway Scheme

£0.00

£0.00

£1,000.00

Ex-WC Functions

£0.00

£0.00

£2,500.00

Totals

£16,338.00

£27,528.00

£21,655.00

       

Receipts:

     

Precept

£16,477.00

£16,477.00

£19,000.00

Grant

£523.00

£523.00

£0.00

VAT Refund

£300.00

£2,052.00

£0.00

Southwick Village News

£650.00

£500.00

£500.00

Bank Interest

£6.00

£6.00

£6.00

Rent from Scouts

£1.00

£1.00

£1.00

School House (Thermaglaze)

£0.00

£9,379.00

£0.00

Playing Field

£0.00

£0.00

£0.00

Wiltshire Council s106 Monies

£0.00

£0.00

£0.00

Totals

£17,957.00

£28,938.00

£19,507.00

       
       

Balance Carried Forward at 31 March 2015:

£16,550.72

 

(as per Annual Return FY2014/15)

   
       

Forecast Net Balance Carried Forward at 31 March 2016:

£17,960.72

 
     

Forecast Net Balance Carried Forward at 31 March 2017:

£15,812.72

 

The Council noted that there is the possibility of extra expenditure in FY2016/17 following the decision by Wiltshire Council to concentrate on providing only statutory services – thereby requiring Parish Councils to meet the cost of many traditional, non-statutory services (an assertion disputed by Cllr. Morland) – and the requirement to provide some funding in support of planned projects. It was noted that the resulting increase in the Council Tax for a Band D parishioner by increasing the precept from £17,000 to £19,000 amounted to £2.70 for the year.

The Council resolved to adopt the proposed Budget (as above) subject to a resolution to request an amount of £19,000 from Wiltshire Council for FY2016/17. 

The Council resolved to request a Precept of £18905.87 noting that when added to the Wiltshire Council ‘Top Up’ Grant of £94.13 it will ensure that Southwick Parish Council receives a total sum of £19,000 from Wiltshire Council for FY2016/17.

d.         The Council resolved to make the payments shown under ‘Accounts due for payment’ above.

1176.   Planning

a.         The Clerk reported that the current status of extant planning applications was as follows:

15/11196/FUL

9B Frome Road

Erection of rear garden room

Approved

15/11917/FUL

79 Chantry Gardens

Single storey rear extension and two storey side extension (Re-submission of 14/11598/FUL)

Pending

b.         The Council examined the following planning applications and resolved to send comments to Wiltshire Council as shown (in italics):

15/12137/FUL

Moorfield Farm, Hoopers Pool

Demolition of dwelling/outbuildings and erection of replacement dwelling and carport.

NEW

The Parish Council supports this planning application.

15/12412/FUL

30 Blind Lane

Demolition of single storey extensions and erection of single storey rear extension and two storey side extension with Juliet balcony to rear.

NEW

The Parish Council supports this planning application.

15/12493/FUL

39 Hollis Way

Erection of a porch to front of property and internal alterations

NEW

The Parish Council supports this planning application.

15/11752/FUL

6 Brookmead

Front porch

NEW

The Parish Council supports this planning application.

Cllr. S Jones left the room.

15/12235/FUL

Home Farm House

Hoggington Lane

Change of use from a disused barn to two holiday cottages

NEW

The Parish Council supports this planning application.

The Parish Council resolved to request Cllr. Prickett to ‘call-in’ this application if it were likely to be refused by officers under their delegated powers.

Cllr. S Jones returned to the meeting.

c.         The Clerk reported that no further planning applications had been received.

d.         Cllr. Morland commented on the following subjects:

  • Bradley Road Solar Farm – Recent correspondence from North Bradley Parish Council regarding the prospective payment from the developer had received a reply from the Clerk.
  • Rode Neighbourhood Plan – The request from Rode Parish Council for comments on the final draft plan is to be placed on the Agenda for the next meeting.
  • Wiltshire Council Public Transport (Bus Services) Survey/Consultation - to be placed on the Agenda for the next meeting.

1177.   Website.

The Council agreed to add the following to the website:

  • ‘What’s On’ information via new links to local organisations.
  • Playing Field Committee Agendas and Minutes.

1178.   Freedom of Information.

The Clerk confirmed that he had replied to the recent requests from a parishioner for information.

Following a comment from Cllr. Morland, the Council resolved that in future the Clerk will restrict any reply to that specifically required by the Freedom of Information Act and if the request for information falls outside the requirements of the Act then he will refer the request to the Parish Council for a reply to be agreed.

1179.   Members Reports.

Cllr. Pomeroy – The Council should note that there is to be a Royal Birthday (90th) Celebration at the Village Hall on Saturday 23 April 2016. He requested that this subject is placed on the Agenda for the next meeting.

1180.   Clerk’s Report.

a.         The Clerk reported the following:

  • The Parish Council has been given permission to co-opt a new member.

The Chairman commented that this vacancy should be published in the forthcoming edition of the Southwick Village News (SVN) and that the Editor required the Parish Council Report from the Clerk within the next couple of days. The Clerk stated that it was totally unreasonable to expect him on every occasion to write the minutes and to submit a précised report to the SVN Editor within that time scale to meet the imposed timescale for the publication of the SVN. Following an acrimonious exchange regarding the publication dates for the Southwick Village News the Council resolved that the Clerk is to provide a Parish Council Report to the Editor no later than the fourth Tuesday of the month in which the Southwick Village News is to be submitted for publication.

b.         The Council noted the date of the next meeting:

  • Ordinary Parish Council Meeting – 16 February 2016 at 7.30pm.

There was no other business and the meeting concluded at 10.00pm.

Chairman                                                                                                     

Southwick Parish Council

16 February 2016                                     

ACTION LIST – Meeting 19 January 2016

Action 1                       Clerk.

Min1173                      To reply to parishioner – flooding at Ireland.

Action 2                       Clerk.

Min1173                      To write to Cllr. Prickett – Hoopers Pool signage and Wynsome St Laybys (CATG).

Action 3                       Cllr. Jackson.

Min1173                      To contact WC – Overgrown hedges.

Action 4                       Clerk.

Min1174                      To advise WC of the Neighbourhood Area.

Action 5                       Clerk.

Min1175                      To advise WC of Precept requirement.

Action 6                       Clerk.

Min1175                      To make payments.

Action 7                       Clerk.

Min 1176                     To send planning comments to WC.

Action 8                       Clerk

Min 1176                     To request Cllr. Prickett to ‘call-in’ planning application 15/12235/FUL.

Details of the Actions are contained in the minutes.

Posted on 22 Feb 2016 by geoff edwards
 

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