March Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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Chairman – Cllr. K Noble

Minutes of the meeting of Southwick Parish Council held in the Village Hall, Southwick at 7.30 pm on Tuesday 15 March 2016


Cllr. K Noble             (Chairman)

Cllr. A Doel

Cllr. D Jackson

Cllr. J Jones

Cllr. S Jones

Cllr. G Masters

Cllr. F Morland

Cllr. E Pomeroy

Cllr. D West

Roger Coleman (Clerk)

Wiltshire Council Cllr. H Prickett attended.

There were fifty-three members of the public present initially.

1196.   Welcome and Introductions.

The Chairman welcomed everyone to the meeting.

1197    Apologies.

Apologies for non-attendance were received from Cllr. S Carey. PCSO Ellie Porter of the Neighbourhood Policing Team attended (Part-time) but time constraints prevented her from giving a verbal report.

1198.   Declaration of Interests.

There were no interests declared.

1199.   Minutes of the Ordinary Parish Council Meeting held on 16 February 2016.

The Parish Council resolved that the minutes of this meeting were a true and accurate record.  The Chairman signed the minutes.

1200.   Neighbourhood Policing Team (NPT).

a.         PCSO Badder had sent a written report to the Clerk prior to the meeting and the ‘local issues’ reported are shown below, in italics:

Any Relevant Series for March 2016

The sector is suffering from a series of non-dwelling burglaries and cycle thefts.

Could I remind everyone to ensure that they lock their sheds and garages and to not leave their cycles insecure and unattended?

Local Crimes

All information given is from 16th February 2016.

RTC/ vehicle offences X1

04/03/16 The Mowlems unknown suspects tried to gain entry to vehicle bending the top of the window frame.

Arson/ Criminal Damage X1

24/02/16 – Greenleaze criminal damage caused to IPs vehicle by unknown means.

Burglary X1

22/02/16 Hoopers Pool, Southwick

Suspect has gained entry to a lock up.  Items stolen from within.

Theft X3

20/02/16- Wesley Lane

50ft electric cable removed, which had been used to charge motor home.

23/02/2016 Baptist Church Wynsome Street

Unknown suspect has stolen security light bracket from the building.

29/02/16 Hollis Way – Eight year son had left his pushbike in the playing fields overnight but removed by unknown person when went back to collect it.  Reporting person has then seen another child riding the bike.

Missing Person

12/03/2016 Poplar Tree Lane

Missing person had been dropped off at the train station, due back at 2200hrs- did not return.

Violence against a person x4

25/02/16 – Hollis Way Village recreation ground

Suspect had been walking his two white dogs off the lead and IP had been bitten on her leg, not breaking the skin.

29/02/16 The Mowlems

04/03/16 Chantry Gardens

11/03/2016 Frome Road, Southwick

Domestic X0

Suspicious circumstances X0

Public Order Offences X2

26/02/16- Hollis Way

Unknown suspect was calling IP a Paedophile and to watch his back.

27/02/16- Hollis Way

Unknown suspect was calling IP a Paedophile and to watch his back.

PCSO Badder 6163 has hand delivered letters to residents in the Church Lane, The Mowlems and Swan Court area, regarding parking issues.  This is asking residents to park in their allocated parking spaces, and not to cause unnecessary obstruction to residents, other road users and pedestrians.

Please can I make you aware that there has been reported door to door knocking around the Trowbridge area, where persons have been trying to sell paintings/ drawings.  These people have also claimed to have a disability or trying to raise money for college.  Please report this if you do come across any persons trying to sell items at your door.

This link will allow you to check stats in more detail for your area, and all surrounding areas.

Community Coordinator PC 1140 Hough :

Deputy Sector Head Ps 1801 Louis McCoy :           

Sector Head Insp 2517 Brain :           

b.         Cllr. Pomeroy reported that the incident involving the two dogs had now been dealt with and Cllr. J Jones commented that the term recreation ground’ was wrong because it was the ‘Playing Field’ and use of the wrong term diverts attention away from the Playing Field Management Committee. She queried whether anything effective could be done to ensure that dogs are not a nuisance on the Playing Field.

Cllr. Pomeroy reported that the static vehicle at Wesley Lane had been moved but that it had been replaced by a horse-box supported by blocks that was now causing an obstruction.


1201.   Wiltshire Council Report.

Cllr. Prickett gave a report on the following topic:

  • Public Transport (Bus Services) Survey/Consultation and the encouraging response so far received by Wiltshire Council. He gave details of the No. 67 Bus Service (Frome to Trowbridge via Southwick).
  • Planning application 16/00587/FUL – Brokerswood Country Park.

1202.     Highways/Environment.

a.         The Clerk reported that he is still waiting for a response from Wiltshire Council in respect of the design of gateway fitted. Meanwhile the payment of £1000 to Wiltshire Council has been withheld as requested by the Parish Council.

b.         Cllr. Noble reported that she had received correspondence regarding the poor state of the road/verge at Hoggington Lane/Arnold Noad Corner and the absence of allocated parking spaces for Selwood tenants – the provision of which had been previously agreed with Selwood Housing. It was agreed that a site meeting is to be arranged with Selwood Housing to review the issue and to agree a ‘way forward’.

Cllr. S Jones reported further fly-tipping at Hoggington Lane that included grass cuttings deposited by a local resident and that a parked vehicle belonging to a different local resident at 100 Frome Road or thereabouts was regularly causing an obstruction.

Cllr. S Jones requested that an update on the enforcement action at 100 Frome Road be requested from Wiltshire Council.

Cllr. Doel reported that there was a blocked drain at Poles Hole road – Brokerswood end.

Cllr. Pomeroy commented that the state of the road at School Lane was appalling and despite many requests of Wiltshire Council no action has been taken.

The Clerk tabled correspondence from the West Wiltshire Ramblers in which the West Wilts Rambler Group had offered assistance in footpath maintenance work such as clearing and repairing and upgrading, perhaps by replacing a stile with a kissing gate. It was agreed to bring this to the attention of Cllr. Carey.

1203.   Finance

a.         The current financial position at 29 February 2016 was reported as follows:

Southwick Parish Council


Business Account (A/C 317648) Balance as at 31 January 2016






Transfer from A/C 07005390



Transfer from A/C 07005390









Standing Orders


R P Coleman (January Salary) - Paid 1/2/16 - £307.83






Cheques presented





Village Hall Hire




Clerk's Expenses (January)




HMRC PAYE Month 11




Ava Recreation





Doveton Press Ltd




W J Fox (Honorarium)




W J Fox (Stationery)




SW & NB Scout Group







Late Presented Cheques









Unpresented Cheques









Balance at 29 February 2016




Accounts due for payment - March 2016




Clerk's Salary (March)



Clerk's Expenses (February)



HMRC PAYE Month 12










Business 30 Day Account (A/C 7005390) Balance at 31 January 2016






HMRC PAYE (R P Coleman) Month 10




HMRC PAYE (R P Coleman) Month 11




Southwick Village News Adverts




Southwick Playing Field Donation














Transfer to A/C 0317648




Transfer to A/C 0317648







Balance at 29 February 2016




Total funds held by Southwick Parish Council as at 29 February 2016



a.         The Clerk confirmed that the £14438.08 had been credited to the Parish Council’s Bank Account pro tem as requested by Cllr. Carey.

b.         The Council resolved to make the payments shown under ‘Accounts due for payment’ above.

1204.   Planning

a.         The Clerk reported that the current status of extant planning applications was as follows:


Home Farm House

Hoggington Lane

Change of use from a disused barn to two holiday cottages



Land east of The Poplars Residential Park, Poplar Tree Lane

Change of use of land to 4 Gypsy Traveller pitches and associated works including 4 mobile homes, 4 touring caravans, 4 dayrooms, hardstanding, package treatment plant and 2 storage sheds.


b.         The Council examined the following planning application and resolved to send comments to Wiltshire Council as shown (in italics):


Brokerswood Country Park, Brokerswood Road

Change of use to locate 90 holiday lodges, 20 touring units and 10 camping pods together with associated infrastructure and LPG storage area (in place of 89 touring pitches).


Comments by 22/3/16

Southwick Parish Council acknowledges that this planning application relates to North Bradley Civil Parish and due note must be taken of comments by North Bradley Parish Council. However, the application site borders Southwick Civil Parish and access to it and egress from it and the loss of amenity resulting from the proposed development will directly affect Southwick Civil Parish.

Southwick Parish Council objects to this proposed development for the following reasons:

  • There will be significant highway problems. Access to and egress from the proposed development is via narrow, single carriageway country lanes. There are no ‘passing places’ and the regular presence of farm vehicles and local residential traffic will exacerbate the problem. The volume of traffic locally will be significantly increased as a result of this development and not reduced – as claimed in the application.
  • The proposed development is not in accordance with Wiltshire Core Strategy, Core Policy 39 – Tourist Development. This Core Policy states:

Outside the Principal Settlements and Market Towns, tourist and visitor facilities should be located in or close to Local Service Centres or Large and Small Villages and, where practicable, be located in existing or replacement buildings. Any proposal needs to carefully consider the need to protect landscapes and environmentally sensitive sites with the objective of providing adequate facilities, enhancing enjoyment and improving the financial viability of the attraction.

The proposed development site is an environmentally sensitive site that is ancient woodland with a rich diversity of flora and fauna. This would be irreversibly damaged by this development.

  • This development would give rise to significantly increased noise levels and pollution in an area of tranquillity and calm.
  • The proposed development would have a significant and adverse effect on the amenity of the local community. There would be a severe loss of residential amenity.
  • The proposed development does not include leisure or retail facilities resulting in increased traffic flows in the area to access these facilities.
  • The proposed development represents permanent accommodation (e.g. the 20 year lease) and not holiday facilities.

The Parish Council deprecates the fact that there was NO pre-application consultation. This has exacerbated the difficulty experienced in examining the full range of documents associated with this application in the limited time available.


Land off Wynsome Street

Erection of stable block with associated hard standing, fencing, vehicular access track and grazing.

Comments by 25/3/16

The Parish Council objects to this proposed development for the following reasons:

  • The proposed discharge route for effluent is not clear – the stables should be connected to the main drain (foul water).
  • The proposed stable block is too close to the nearby stream.
  • There will be an adverse impact on the public footpath.
  • The proposed development is too close to existing dwellings. It will have an adverse effect on the residential amenity.
  • Some information shown in the application drawings is inaccurate.

c.         The Clerk reported that he had received notification of the following planning application:

16/01925/FUL    The Stables at Eastbrook, Hoopers Pool   Erection of a steel framed building etc.

The Clerk stated that he would ask for an extension to the consultation.

No further planning applications had been received.

d.         Cllr. Pomeroy reported work being undertaken on a property at 3 Church St but was unaware that there had been a planning application. The Chairman stated that she would investigate the report.

Cllr. Noble reported that letters had been handed out to all residents of Church Lane, The Mowlems and Swan Court regarding parking issues.

In response to a question from Cllr. Morland, the Clerk explained that he had taken the necessary steps for Wiltshire Council to proceed with the Neighbourhood Plan Area definition consultation.

Cllr. Morland requested that the revised CIL Regulation consultation be an Agenda item at the next meeting.

1205.   Wiltshire Council – Public Transport Strategy Review.

The Clerk was asked to write to Wiltshire Council supporting the continuation of Bus Service 67 (Frome/Trowbridge/Southwick) operated by Frome Minibuses and Bus Service 94 (Trowbridge/Bath/Southwick) operated by Libra Travel.

1206.   Website.

There was nothing reported.

1207    Members Reports.

Cllr. Jackson reported that the problem of an overgrown hedge and the mobility scooter had now been resolved amicably.

Councillors agreed that the vacancy for a co-opted member be re-advertised and to request those persons who had previously applied to re-apply.

There were no other reports.

1208.   Clerk’s Report.

a.         The Clerk stated that he had nothing additional to report.

b.         The Council noted the date of the next meeting:

  • Ordinary Parish Council Meeting – 19 April 2016 at 7.30pm.

c.         It was agreed that on 17 May 2016 the Annual Parish meeting would be held at 7pm and that it would precede the Annual Parish Council meeting and the Ordinary Parish Council meeting.

There was no other business and the meeting concluded at 10.05pm.


Southwick Parish Council        

19 April 2016  

ACTION LIST – Meeting 15 March 2016

Action 1                       Clerk.

Min1201                      To contact Selwood for a Site Meeting (Arnold Close).

Action 2                       Clerk.

Min1201                      To obtain update on Enforcement action (100 Frome Road).

Action 3                       Clerk.

Min1202                      To make payments.

Action 4                       Clerk.

Min 1203                     To send planning comments to WC.

Action 5                       Clerk.

Min 1203                     To request extension for comments – 16/01925/FUL.

Action 6                       Cllr. Noble.

Min 1203                     To investigate building work at 3 Church Lane.

Action 7                       Clerk.

Min 1204                     To write to WC – Public Transport Consultation.

Action 8                       Clerk

Min 1207                     To advertise PC vacancy.

Details of the Actions are contained in the minutes.

Posted on 20 Apr 2016 by geoff edwards

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