November Minutes

    The most recent Minutes are belo

The most recent minutes are below. For last year's and previous year's minutes please use the link at the foot of the page or refer to the annual collection of minutes in the collected pdf files section on the Parish Council webpage. Please note that minutes are published as DRAFT minutes and will be approved at the next meeting of the parish council. The minutes for an extraordinary meeting will also be posted to this page. Such a meeting could be held prior to an ordinary meeting or after such a meeting.

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 SOUTHWICK PARISH COUNCIL

Chairman – Cllr. K Noble

 Minutes of the meeting of Southwick Parish Council held in the Village Hall, Southwick at 7.30 pm on Tuesday 17 November 2015

Present

Cllr. K Noble             (Chairman)

Cllr. S Carey

Cllr. A Doel

Cllr. D Jackson

Cllr. J Jones

Cllr. S Jones

Cllr. G Masters

Cllr. F Morland

Cllr. E Pomeroy

Cllr. D West

Roger Coleman (Clerk)

There were no members of the public present.

1140.   Welcome and Introductions.

The Chairman welcomed everyone to the meeting.

1141    Apologies.

Apologies for non-attendance were received from Wiltshire Council Cllr. Horace Prickett.

1142.   Declaration of Interests.

The following interests were declared:

Cllr. Doel – Agenda item 8a (Flooding at Scotland/Ireland).

Cllr. West – Agenda item 8b (Wynsome Street laybys).

1143.   Minutes of the Ordinary Parish Council Meeting held on 20 October 2015.

The Parish Council resolved that the following corrections be made:

Minute 1130b, 2nd line: Delete ‘insist’. Insert ‘suggest’.

Minute 1130b, 3rd line: Delete ‘Un’. Insert ‘In’.

The Parish Council then resolved that the minutes of this meeting were a true and accurate record.  The Chairman signed the minutes.

1144. Standing Orders.

The Council resolved that Standing Order ‘STANDING ORDERS FOR PARISH COUNCIL MEETING dated 15 September, Issue 2’ is to be amended to read as follows:

‘A seconder is required for each motion proposed prior to a vote being taken by the Parish Council’.

1145.   Neighbourhood Policing Team (NPT).

a.         PC Hough of the Neighbourhood Policing Team (NPT) had sent the Clerk a written report prior to the meeting (shown in italics). The Clerk read out his report at the meeting thus:

Current Priorities

Our Control Strategy has been created to describe the current and emerging threats that are of the greatest impact to our Communities.  This is set annually following the analysis of threats, harms and risks.

Cyber Crime – Our PCSO’s have been visiting the local Primary Schools to deliver lessons on how to stay safe online. The Trowbridge Volunteer Cadets have visited a number of stalls and handed out leaflets to the Community with information.

Current Criminal Activity of Note

No current series

Local Crimes

Anti-Social Behaviour – 3.

16/10, Wynsome Street- Unknown suspects tied a bag around cat’s neck which was removed by a neighbour and the cat was ok.

19/10, Hoggington Lane- Five unknown youths have entered a field and thrown sticks and acorns at foals, but left when approached by the land owner.

01/11, Frome Road- Dispute between neighbours over parking and dogs barking.

Burglaries or Thefts – 0.

Criminal Damage – 1.

22/10, Chantry Gardens- Damage caused to car wing mirror by known suspect. No formal complaint. advice given

Violence – 1.

01/11, The Mowlems- Known suspect assaulted male. Matter under investigation.

Traffic – 5.

22/10, The Mowlems- Reporting person’s garage obstructed by a car. Issues between neighbours

29/10, Frome Road- RTC Car vs. Motorcycle. No injuries moped failed to stop. No details.

01/11, Frome Road- RTC, male broke back after colliding with tree. Took out village sign?

10/11, Goose Street- Vehicle seized due to lack of insurance

12/11, Bradley Road- Vehicle stopped, found to have no insurance or MOT and the driver without driver’s license.

b.         The following areas of concern were reported by councillors:

  • Fly-tipping at Hoggington Lane.
  • The felling and removal of a mature tree at Hoggington Lane.
  • Fly-tipping at Brokerswood Road.
  • Enforcement action by Wiltshire Council at 100 Frome Road.

The Clerk was asked to contact Wiltshire Council and to request a progress report on the enforcement action at 100 Frome Road.

1146.   Wiltshire Council Report.

Cllr. Prickett provided the following written report and his latest comments (the latter shown in italics – at 1, 2, 3, 4 and 5). The Clerk read out the comments by Cllr. Prickett (shown in bold):

  1.    CATG organisation and funding is to change.  Becasue of staff workload the number of items that will be examined in depth and carried forward will be reduced. Furthermore, only topics that have clear and unambiguous support, in principle and financial, from the parish council will be discussed and worked up to a full case. To give some idea of the cost of works which CATG currently consider and for which some financial support might now be required, please see the attachment http://www.wiltshire.gov.uk/parkingtransportand streets/roadshighwaysstreetcare/costwiltshighwaysworks.htm
  1. Flooding at Ireland.  It was agreed earlier that there would be a joint working party from NB PC and Southwick PC to look at avoiding a repeat of the 2013/14 disaster.  Some work has now been carried out with some ditches within NB being cleared and deepened with a small ‘balancing pond’ being dug to store excessive water. Likewise hydrological surveyors have produced a technical report which should help us see where solutions might lie. Also the Rights of Way officer has given much clearer evidence as to where precisely the two village boundaries lie.  Can the three member of Southwick Parish Council please suggest some dates when they might be free to look at the situation on the ground and see how we can move this even further forward?

Several meetings have now taken place with the highways team (culvert below the Southwick-NB road), Environment Agency (areas of responsibility), the Portfolio Holder for Flooding (Jonathon Seed), Cllr Doel (maintenance of drainage pond and pipe) and other residents of Scotland/Ireland.  Some maintenance work has also been already carried out downstream from the houses to clear ditches, improve drainage and the watercourse.  The legal team are examining the ‘areas of responsibility’ for maintain the entire watercourse though Scotland/Ireland

  1. There is a concerted effort by Trowbridge TC and their clerk to expand the boundaries of Trowbridge.  Whilst this does not currently affect Southwick, the watchword should be ‘Eternal Vigilance’ and I would ask the councillors to keep a very close eye on the Governance Review and that the council formulates a response.  Although this note will not be considered until after the 13th. Oct. if it can be circulated before then and a delegation attend the meeting in county hall (you have already been sent details) it would be very useful for Southwick PC to be aware of what is being proposed.  Unfortunately, I cannot be there on that night.

The next date for the Governance Review meeting is the 24th. Nov.  Attendance by someone from Southwick might be useful and informative regarding any future threats to the parish from an ‘expansionist’ Trowbridge.

  1. Concerning the above topic, the position of any town or parish council on boundaries can be very much improved with a Neighbourhood Plan (NP).  Not only does this give assurance to boundaries but it also gives a much great yield under the Community Infrastructure Levy (CIL). CIL with a NP yields 25% of the £55 sq.m CIL against 15%.  To this end I would like this PC to consider working with West Ashton and North Bradley to produce a tripartite NP as this would reduce the work, spread the load and cut the cost.  Perhaps this scan be discussed at the meeting.
     West Ashton Parish Council has now set in motion an application for a Neighbourhood Plan.I suggest that all three parishes in Southwick Division should combine to reduce the cost, work involved and to present a united front against the threats of encroachment from Trowbridge.
  2. Following my request, Southwick Division has now been awarded a SID by the county. This is to be shared between North Bradley, West Ashton and Hilperton as well as your council. By agreeing to this we have been put at the top of the list for provision and this will also reduce the running costs.It is to be collected as soon as convenient.A parish member needs to attend with me to take possession of the device and receive approx. half an hour’s instruction on its operation and maintenance. Can I please be emailed as to some dates when a councillor would be available to attend with me for collection?

The Clerk was asked to place the subject of ‘Neighbourhood Planning’ on the Agenda for the January meeting.

Councillors noted the comment by Cllr Pricket in respect of a Neighbourhood Plan for the three parishes of Southwick, West Ashton and North Bradley and foresaw difficulties in developing such a plan. It was agreed that the subject of a Southwick Neighbourhood Plan would be on the Agenda for the January Parish Council meeting.

1147.     Highways/Environment.

a.         Flooding Investigation at Scotland/Ireland: This matter was addressed at Minute 1146 (2) above.

The Parish Council noted that there were no houses affected in the Parish of Southwick and resolved that no further action need be taken.

b.         Wynsome Street laybys – Cllr. Carey explained the background to the decision of the Parish Council to request Wiltshire Council to impose waiting time restrictions at these laybys and he reminded the Council that the current, agreed, policy was for the Council to request the Community Area Transport Group (CATG) to support this request. The Parish Council confirmed that the policy remained unchanged and Cllr. Carey agreed to attend the next CATG meeting to make that request.

c.         Speed Indicator Device (SID) - This matter was addressed at Minute 1146 (5) above. Cllr. Noble agreed to be the Parish Council contact to collect the SID and to attend the training.

d.         Weight Limit – The Parish Council resolved that the request for a Weight Limit at Blind Lane should remain on the Wiltshire Council Freight Assessment and Prioritisation Mechanism (FAPM) list.

e.         Cllr. Pomeroy stated that the various matters of concern that he had reported at previous meetings had not been addressed. He added that these included the overgrown hedge at Church Lane and the poor state of the entrance to School Lane. Cllr. Noble stated that she had reported these matters to Wiltshire Council.

Cllr. Noble reported that the Parish Steward Scheme is to be re-introduced in April 2016.

1148.   Finance

a.         The current financial position at 31 October 2015 was reported as follows:

           

Business Account (A/C 317648) Balance as at 30 September 2015

     

2800.02

           

RECEIPTS

         
 

None

 

0.00

   
     

TOTAL

 

0.00

           

PAYMENTS

       
           

Standing Orders

       
 

None

     

0.00

 

R P Coleman (October Salary) - Paid 2/11/15

     

0.00

         

0.00

Cheques presented

   

VAT

 

1371

P A Slade

 

420.00

70.00

 

1372

Clerk's Expenses (September)

 

27.33

   

1374

HMRC PAYE Month 7

 

123.20

   

1375

E Pomeroy

 

15.00

   
   

TOTALS:

585.53

70.00

585.53

           

Late Presented Cheques

       
 

None

 

0.00

   
   

TOTAL

0.00

0.00

0.00

           

Unpresented Cheques

       

1366

Birdie Golf

 

825.00

   
   

TOTAL

825.00

0.00

825.00

           

Balance at 31 October 2015

     

1389.49

     

Accounts due for payment - November 2015

   

VAT

 
 

Clerk's Salary (November)

 

307.83

   
 

Clerk's Expenses (October)

 

30.86

   
 

HMRC PAYE Month 8

 

123.20

   
 

R Johnston (Plants)

 

31.41

   
 

Royal British Legion Wreath

 

20.00

   
     

513.30

0.00

 
           

Business 30 Day Account (A/C 7005390) Balance at 30 September 2015

       
       

20970.88

 
           

RECEIPTS

         
 

HMRC PAYE (R P Coleman) Month 7

   

123.20

 
 

Interest

   

0.60

 
     

TOTAL:

123.80

21094.68

           

PAYMENTS

       
 

None

       
     

TOTAL:

0.00

 
           

Balance at 31 October 2015

     

21094.68

           

Total funds held by Southwick Parish Council as at 31 October 2015

     

22484.17

b.         The Council noted the Financial Forecast and resolved that no action need be taken.

c.         The Council resolved to make the payments shown under ‘Accounts due for payment’ above. The Council resolved to make the additional payments: £195 to M J West (Caretaking), £50 as an Honorarium to Raye Johnson and £825 to Doveton Press. The Clerk confirmed that the cheque to Doveton Press replaced that previously issued to (and now cancelled) to Birdie Golf.

The Clerk was asked to write a letter of thanks to Raye Johnson for her work in ensuring that the current issue of the Southwick Village News could be published.

1149.   Planning

a.         The Council noted the current status of the following planning applications:

15/04583/FUL

Land at Poles Hole Farm

Photovoltaic Solar Farm of 9.8ha to include inverters, substations, grid connection, access and associated works.

Approved

15/06880/FUL

Silver Street Farm, Brokerswood

Construction of New Access and Manage

Approved

15/07533/FUL

Land South of Upper Poles House

Change of use from agricultural to equestrian. Erection of two modern streel framed agricultural buildings, parking area and floodlit menage etc.

Approved

15/08521/FUL

Greenacres

3 Hoopers Pool

Two storey extension to the south west. Demolition of existing PVC conservatory. Single storey infill extension at rear of property etc.

Approved

15/08474/FUL

Land at 1 Lamberts Marsh

Retrospective permission for erection of a 1.05m high post and rail fence and a 1.83m high close boarded fence around the boundary

Approved

15/09223/FUL

Land at Breach Lane

Proposed caravan storage area (21no. caravans)

Refused

15/09663/FUL

Moorefield Farm, Hoopers Pool

Demolition of dwelling and outbuildings and erection of replacement dwelling and detached carport

Approved

b.         The Clerk reported that no further planning applications had been received.

c.         There were no other planning matters raised.

1150.   Website.

At the suggestion of Cllr. Carey, the Parish Council resolved that the financial details of the website and the Clerk’s bi-monthly Parish Council report are to be placed on the website. The Council also resolved that details of Southwick Country Park are also to be placed on the website.

In order to clarify matters Cllr. Carey stated that the Parish Council owned the website name, whereas the website is owned by XYZ Web Ltd.

1151.   Freedom of Information.

The Clerk confirmed that he had provided the requested information in response to the latest Freedom of Information request.

1152.   Members Reports.

Cllr. Noble – A letter of resignation had been received from Zoe Grant. The Clerk stated that he is now required to inform Wiltshire Council.

Cllr. Noble – A parishioner has offered to become the new Editor of the Southwick Village News and that there is a request for the purchase of Microsoft Publisher and other ‘set-up’ costs totalling £60. The Clerk was requested to place this matter on the Agenda for the next meeting.

Cllr. Pomeroy – He expressed his thanks and those of the Parish Council to Cllr. Noble for ensuring that the current issue of the Southwick Village News was produced.

Cllr. Noble – A Community Resilience Forum is to be held by Wiltshire Council and asked any councillor interested in attending the meeting to contact her.

Cllr. Noble – The letter from North Bradley Parish Council to Heywood Church PCC and copied to Southwick Parish Council was read out to the meeting and was noted by councillors.

1153.   Clerk’s Report.

a.         The Clerk brought the following matter to the notice of the Council:

  • War Memorial Trust Bulletin – November 2015.

b.         The Council noted the date of the next meeting:

  • Ordinary Parish Council Meeting – 15 December 2015 at 7.30pm.

There was no other business and the meeting concluded at 9.35pm.

Chairman                                                                                                    

Southwick Parish Council

15 December 20015                                                                                                     

ACTION LIST – Meeting 17 November 2015

Action 1                       Cllrs. Carey.

Min 1147b                   To attend CATG – Wynsome Street laybys.

Action 2                       Cllr. Noble.

Min 1147c                   To collect SID and attend training.

Action 3                       Clerk.

Min 1147d                   To inform WC – Blind Lane Weight Limit to remain of FAPM List.

Action 4                       Clerk.

Min1148c                    To make payments.

Action 5                       Clerk.

Min 1148c                   To thank Raye Johnson for SVN work.

Details of the Actions are contained in the minutes.

Southwick Parish Council Financial Forecast at 31 October 2015

       
 

Agreed Budget

Totals to

Forecast

 

FY2015/2016

31-Oct-15

31-Mar-16

       

Payments:

     

Clerk's Wages

£3,694.00

£2,155.00

£3,694.00

Grass Cutting

£3,450.00

£1,696.00

£1,981.00

Printing Costs

£1,775.00

£1,121.00

£1,671.00

Editor's Honorarium

£360.00

£100.00

£100.00

Insurance

£3,101.00

£3,076.00

£3,076.00

Caretaking

£1,400.00

£312.00

£1,000.00

Subscriptions

£75.00

£0.00

£75.00

Poppy Wreath

£25.00

£0.00

£25.00

Internal Audit

£75.00

£95.00

£95.00

Hall Hire

£238.00

£0.00

£238.00

Use of room as office

£150.00

£75.00

£150.00

Clerk Expenses

£550.00

£197.00

£550.00

Donations

£350.00

£1,550.00

£1,550.00

External Audit

£120.00

£240.00

£240.00

TCAF Project Officer

£0.00

£0.00

£0.00

Playing Field Equip & Path

£0.00

£0.00

£0.00

Playing Field Maintenance

£500.00

£924.00

£924.00

Play Equipment (s106)

£0.00

£0.00

£0.00

s106 Expenditure

£0.00

£0.00

£0.00

Repairs to Old School

£0.00

£0.00

£0.00

V Hall/Footpath etc Maintenance

£0.00

£0.00

£0.00

Improvements to Baptistry

£0.00

£0.00

£0.00

Maint of Blind House Site

£475.00

£0.00

£475.00

Website

£0.00

£649.00

£649.00

Elections

£0.00

£0.00

£0.00

Village Gateway Scheme

£0.00

£0.00

£1,000.00

Totals

£16,338.00

£12,190.00

£17,493.00

       

Receipts:

     

Precept

£16,477.00

£16,477.00

£16,477.00

Grant

£523.00

£523.00

£523.00

VAT Refund

£300.00

£315.00

£765.00

Southwick Village News

£650.00

£192.00

£250.00

Bank Interest

£6.00

£5.00

£6.00

Rent from Scouts

£1.00

£3.00

£3.00

Playing Field

£0.00

£0.00

£0.00

Wiltshire Council s106 Monies

£0.00

£0.00

£0.00

Totals

£17,957.00

£17,515.00

£18,024.00

       

Balance Carried Forward at 31 March 2015:

£16,550.72

 

(as per Annual Return FY2014/15)

   
       

Forecast Net Balance Carried Forward at 31 March 2016:

£17,081.72

 
Posted on 24 Nov 2015 by geoff edwards
 

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