SOUTHWICK PARISH COUNCIL

Chairman – Kath Noble

Leon Karas                                                                                                                  8 The Hunt Close

Clerk to the Council                                                                                                    Semington

Tel:  01380 870708                                                                                                     Trowbridge

E-Mail: southwickclerk@gmail.com                                                                           BA14 6JY

OPEN FORUM TO HEAR FROM MEMBERS OF THE PUBLIC FOLLOWED BY

Notice is hereby given that a meeting of Southwick Parish Council will be held at Southwick Village Hall on Tuesday 21 March 2017 at 7.30pm and you are invited to attend.

OPEN FORUM FOLLOWED BY THE PARISH COUNCIL MEETING

Prior to the meeting there will be a short Open Forum to allow members of the public to address the Chairman and raise any matters of interest. The Open Forum will be no longer than 15 minutes with a maximum of three minutes allowed per person. The Chairman, at her sole discretion, may extend the Open Forum to a maximum length of 30 minutes in total. Members of the public are reminded that they must raise matters of interest direct to the Chairman in a polite, respectful and unemotional way and that there should no reference to the personal views on any person.

AGENDA.

1. Welcome and Introductions.

Chairman to welcome those present and make any introductory remarks, as necessary.

2. Apologies.

To note apologies received for non-attendance.

3. Declaration of Interests.

Councillors to declare an interest in any Agenda items.

4. Minutes of the Ordinary Parish Council Meeting held on 17 January 2017

Now that Councillors have been provided with paper copies of these minutes, the PC to agree, and sign, the minutes of this meeting as an accurate record.

5. Minutes of the Extraordinary Parish Council Meeting held on 21 February 2017

To agree, and sign, the minutes of this meeting as an accurate record.

6. Community Policing Team (CPT).

1. To receive a report from the CPT.
2. Councillors to identify any matters of concern and the PC to decide if any action is needed.

7. Wiltshire Council Report.

Wiltshire Cllr. Prickett to provide a report.

8. Highways/Environment.

1. The Chairman to report on minute 1357b; discuss with WC Mark Banks concerning re-instatement of the mini roundabout markings.
2. Cllr. Prickett to provide an update, if available, on the request to CATG for a 30mph limit throughout the road section near the Country Park.          
3. Councillors to note the report received from Barbara Johnson regarding the Operational Flood Working Group and the PC to decide if any action is needed
4. Receive reports from Cllrs. on matters of concern and the PC to decide if any action is needed.

9. Community Matters.

The Chairman to provide a report on the Great British Spring Clean Day.

Councillors to identify any matters of concern and the PC to decide if any action is needed.

10. Finance.

1. To receive a report from the Clerk on the Financial Statement for February 2017 (attached below).
2. To review and authorise payment, as necessary, for the single outstanding approved grant application; viz. Plaque for Baptistery £500.
3. To agree all payments to be made, as per the February 2017 Financial Statement.
4. The Clerk to report on his discussions with the Auditor re. Playing Field Account segregation.
5. Now that Councillors have been provided with copies of the relevant Solicitor’s letters, the PC to re-address the Village Hall leasing agreement and the PC to decide if any action is needed.
6. To invite the Council to note the email received 7/3/17 from Zurich Insurance re. renewal from 20^th May and the PC to decide if any action is needed prior to the new Clerk (from 31 March 2017) and new PC (from 8 May 2017) being in office.

11. Planning

The PC to note the status of the following planning applications:

1. The PC to decide how to handle any planning applications received after this Agenda was issued.
2. The Clerk to provide an update on the request for an extension to 17/00983/FUL.
3. Cllr. Prickett to provide an update w.r.t the need for planning applications for the Farm Shop.
4. The PC to note the recent letter from Gladman concerning a proposed housing development off Wynsome Road and the PC to decide if any action is needed.
5. To consider any other planning related matters and the PC to decide if any action is needed.

Planning Applications are available for public inspection immediately prior to the Council meeting.

12. Website.

The PC to decide if any items should be removed from or added to the website.

13. Members Reports.

1. Clerk’s Position. The Chairman to advise the PC on the current status of appointing a new Clerk.
2. Councillors to provide individual reports on any other matters they wish the PC to note/action.

14. Clerk’s Report.

1. To invite the Council to note the summary of the Documents Received list up to14 March (attached).
2. To invite the Council to note the letter received 6/3/17 from The Pensions Regulator entitled ‘Get ready now: your staging date is 1 May 2017’ which the new Clerk will need to action.
3. To invite the Council to note the Election letter received 10/3/17 from WC Electoral Services for the 4 May 2017 Elections with the nomination closing date of 4 April 2017.
4. To invite the Council to note any other matter that needs to be brought to its attention.
5. To note the date of the next meeting: 21 April 2017 - Ordinary Parish Council meeting at 7.30pm.

Leon Karas

Clerk to Southwick Parish Council                                                               13 March 2017

NOTE. Members are reminded that the Council has a general duty to consider the following matters in the exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status and any disability), Crime and Disorder, Health and Safety and Human Rights.

Summary of Documents Received List from 14 February to 14 March 2017