Notice is hereby given that the Annual Meeting of Southwick Parish Council will be held at Southwick Village Hall on Tuesday 15th May 2018 at 7.30pm and you are invited to attend.
2. Declaration of Interests.
Councillors to declare interest in accordance with Parish Council’s Code of Conduct.
To note apologies from those Councillors absent from the Meeting.
4. Election of Chair
To elect the Chair for the forthcoming year.
5. Election of Vice Chair.
To elect the Vice Chair for the forthcoming year.
6. Appointment of Representatives.
To appoint representatives for the following and to agree their respective delegated authority.
. Playing Field Management Committee
. Friends of Southwick Country Park
. Village Hall Management Committee
. Trowbridge Area Board/CATG.
7. Delegation of Specific Responsibilities
To decide whether to appoint members/agree nominations to be the parish representatives for:
Area Community Group/Link
Police Liasion/Bobby Link
Rights of Way
Emergency Planning Unit
Neighbourhood Watch Coordinator.
The Council noted the following extant arrangements/contracts.
. Playing Field Maintenance -Grass and Hedge Cutting. Greenacres and Jackson & Sons
. Blind House Site Mr. J.Pethers
. Doveton Press – Southwick Village News
. Caretakers (Litter) Mrs.J. West
. Olive Blissett Memorial Garden. Mr. J. Pethers
. Parish Website – G.A. Edwards XYZ Ltd.
9. Clerks Salary and Expenses
To note the Clerk’s Salary and Expenses.
10. Accounts for the Year ending 31st March 2018.
a. To receive a report from the Clerk
b. To note the Annual Internal Audit Report from the Internal Auditor
c. To approve Section 1 (Annual Governance Statement 2017/18) of the Annual Return.
d. To approve Section 2 (Accounting Statement 2017/18) of the Annual Return
e. To confirm that the Clerk is the Responsible Finance Officer.
f. To agree the remuneration for the Internal Auditor.
11. Chairman’s Allowance.
To decide on the level of ‘honorarium’ for the Chairman/Chair.
12. Banking Arrangements
To agree ’banking arrangements’
13. Asset Register.
To note the Asset Register dated April, 2016.
14. Risk Register
To approve the Risk Register dated April 2016.
15. Insurance Cover.
To note the insurance cover and decide whether it is adequate.
16. Financial Regulations.
To agree any necessary changes to the Financial Regulations .
17. Appointment of Internal Auditor
a. To appoint an Internal Auditor for the year 2018/19.
b. To review the Terms of Reference and the effectiveness of the Internal Audit.
18. Budget Details for the Financial Year 2018/19.
19. Standing Orders.
To consider the need for additional Standing Orders.
Members are reminded that the Council has a general duty to consider the following matters in the
exercise of any of its functions: Equal Opportunities (race, gender, sexual orientation, marital status,
and any disability). Crime and Disorder, Health and Safety and Human Rights.