Chair: Cllr John Eaton, 30 Blind Lane, Southwick, Wiltshire, BA14 4PG 07818 870098
Clerk: Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127
To: All Members of Southwick Parish Council
You are hereby summoned to attend a meeting of the Parish Council to be held on
Tuesday 19th October 2021 commencing at 7.30 pm in the Village Hall
for the transaction of the business shown on the agenda below.
Nicola J Duke - Parish Clerk
14th October 2021
Public Participation
The Chair of the Parish Council will invite members of the public to present their questions, comments and
petitions submitted under the Council’s Public Participation Procedure at the start of the meeting. Please note that the Clerk will record the names of those wishing to address the Council together with the subject matter prior to the start of the meeting and each speaker will be permitted 3 minutes in which to address members. Members are reminded of their obligations under the Code of Conduct.
AGENDA ITEM
2021/67 Apologies for Absence
Council to receive apologies for absence. LGA 1972 s85(1).
2021/68 Declarations of Interest and Dispensations to Participate
a) To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.
To receive any dispensation requests received by the Parish Clerk and not previously considered.
2021/69 Minutes of Council Meetings
To confirm and sign as a correct record the minutes of an ordinary meeting of the Parish Council held on 21st September 2021 (copy attached).
2021/70 Wiltshire Council Report
To receive a report from Cllr Prickett.
2021/71 Highways/Environment
To receive reports from Councillors on matters of concern and to decide what action, if any, to take.
a) Highways and Traffic – to receive any updates on outstanding matters and raise any new issues requiring action.
b) CATG report – including an update on the Speed Assessement Request for Frome Road.
c) Westbury bypass – to receive any available updates and consider any further action required.
d) Playing field gate – to agree whether to replace the missing gate into the field from Hollis Way (September minutes refer).
2021/72 Planning Applications, Decisions and Consultations
PL/2021/09245 - The Cooperage, Green Lane, Southwick, Trowbridge, BA14 9NF - Change of use of agricultural land to residential garden
To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).
2021/73 Finance
a) To receive and note the Bank Reconciliation and Financial Position Statement as at 30th September 2021 (attached).
b) Financial Regulations – to consider an addition to the FR’s to address governance relating to the playing field (report from Cllr Carey attached)
c) To receive and note the External Auditor’s report for the financial year ending 31st March 2020 (attached).
d) To note the receipt of £2,511.74 in CIL receipts relating to 20/02671/FUL – Land to the north of 22 Church Street – erection of 3 dwellings.
e) To approve the below listed payments:
HMRC |
PAYE October 2021 |
£107.59 |
Greenacres |
Grass cutting playing field September 2021 |
£291.25 |
Microshade IT |
IT hosting |
£444.00 |
Thumbnail Media |
NP printing |
£80.00 |
Cllr Eaton |
NP poster expenses (laminating) |
£16.00 |
2021/74 Strategic Plan for Southwick
To receive a report from the Chair following the discussion held at the July meeting and the update given at the September meeting.
2021/75 Neighbourhood Plan Steering Group
To note the outcome of the Neighbourhood Plan Referendum (information previously circulated) and note any further action required.
2021/76 Southwick Village News
To receive an update from the Chair regarding the appointment of a new Editor for the newsletter. Please note that the new editor will be in attendance at the meeting.
2021/77 Councillor and Clerk reports
To receive any reports – for information only.
2021/78 Correspondence
To note any items of correspondence:
Wiltshire Council re: Community Governance Reviews (attached)
2021/79 Date of next meeting
Tuesday 16th November 2021 at 7.30 pm in the Village Hall.