Council meeting agenda February


The most recent agenda is below. For earlier agendas, for example, last year's, please use the link at the foot of the page.The agenda for an Extraordinary meeting will also be posted to this page.Such a meeting could be held prior to an ordinary meeting or after such a meeting




Chair: Cllr Kath Noble, 230 Chantry Gardens, Southwick, Wiltshire, BA14 9QX 01225 352503

Clerk:  Nicola Duke, April Rise, 81 Studland Park, Westbury, Wiltshire, BA13 3HN 01373 864127

To: All Members of Southwick Parish Council

You are hereby summoned to attend a meeting of the Parish Council to be held on Tuesday 18th February 2020 in the Village Hall, Southwick commencing at 7.30 pm for the transaction of the business shown on the agenda below.


Nicola J Duke - Parish Clerk

13th February 2020


Open Forum to hear from members of the public

Please note that matters raised under Open Forum will be subject to a limit of three minutes

and should be notified to the clerk by 7.15 pm on the night of the meeting.

Members are reminded of their obligations under the Code of Conduct.



2019/78   Apologies for Absence

Council to receive apologies for absence. LGA 1972 s85(1).

2019/79   Declarations of Interest and Dispensations to Participate

a)         To receive declarations of interest in respect of matters contained in this agenda, in accordance with the provisions of the Local Government Act 1972 in respect of officers and the Localism Act 2011 in respect of members.

To receive any dispensation requests received by the Parish Clerk and not previously considered.

2019/80    Minutes of Council Meetings

 To confirm and sign as a correct record the minutes of a meeting of the Parish Council held on Tuesday 21st January 2020 (copy attached).

2019/81    Wiltshire Council Report

Following a motion to adjourn to receive a report from Wiltshire Councillor Horace Prickett.  Motion to re-convene.

2019/82    Highways/Environment

To receive reports from Councillors on matters of concern and to decide what action, if any, to take.

To receive an update from the Parish Clerk on the following previously considered items (attached report refers):

·         Site meeting – Wynsome Street

·         Goose Street footpath

·         Fence, Hollis Way

·         Dog signs

·         Service costs for additional bins

·         Speed Indicator Device – potential contract with Trowbridge TC

To consider the following matters relating to parish footpaths:

a.       Wiltshire Council – proposed diversion of footpaths 48 and 498  (copy attached)

b.       Definitive footpaths – to consider required work for onward reporting to Wiltshire Council (January minutes refer)

2019/83          Planning Applications

To consider the below listed applications:  

 20/00044/FUL – Field no 5834, North of Frome Road, Southwick, BA14 9QQ – change of use to equestion and erection of stables and hay store/tack room.  Provision of manure compound.

 20/00379/OUT – Land south of Trowbridge, Southwick, Wilts – outline planning permission with all matters reserved except access for the erection of 180 residential dwellings (Use Class C3); site servicing; laying out of open space and associated planting; creation of new roads; accesses and paths; installation of services; and drainage infrastructure.

 To receive and consider planning applications received after the issue of the agenda (where the response time falls outside of the meeting schedule and an extension cannot be obtained).

 2019/84   Planning Decisions, Appeals, Enforcement and other matters

To note the below listed decisions of the LPA:

 Application Number: 19/09909/FUL


Site Location: 104 Flaxfield Farm Frome Road Southwick Trowbridge Wiltshire

Proposal: Removal of former dairy and chicken shed and Erection of Garage Store

Decision: Approve with Conditions

Decision Date: 23/01/2020


 Wiltshire Council Housing Site Allocations Plan

To receive and note the Inspector’s Report (copy attached – the Clerk has provided an additional report which extracts elements relating to Southwick).  Members to note that Wiltshire Council will be asked to adopt the Wiltshire Housing Site Allocations Plan on 25 February 2020. 

2019/85   Finance

To note the Financial Position Statement (copy attached)

To approve payments as below listed

To consider a grant application from Busy Bees (copy attached)

Solar Farm Community Grants – to consider the arrangements for the next round of grant funding

HMRC       PAYE January 2020          £150.80

Doveton Press      Southwick Village News Feb 2020              £375.00

2019/86   Risk Documents

To receive and consider the below listed draft Risk Documentation:

 Risk Strategy

 Risk Register

 Risk Schedules

 Risk Assessment Register

2019/87   Community Governance Review

To any update on the Community Governance Review relating to the parish of Southwick.

2018/88   Newsletter

To note that a review of the Editorial Policy Statement (copy attached) is outstanding and overdue and to agree a date for the review to be carried out.

2019/89          Clerk’s Report

To note that the only outstanding item from the previously agreed action plan is the review of the PC documents held at the Village Hall.

2019/90          Correspondence

a)       To receive any additional items of correspondence

b)      To note formal correspondence issued on behalf of the PC:

·         Planning Inspectorate re: Appeal at Poplar Tree Lane

·         Trowbridge Town Council re: Speed Indicator Device

·         Selwood Housing re: Hollis Lane fence

·         Wiltshire Council re: Wynsome Street

·         Wiltshire Council re: Parish Steward timetable

·         HMRC re: PAYE system for Southwick Parish Council

·         Wiltshire Council re: Community Governance Review (confirm objection)

·         Lichfields re: proposed Southwick bypass response

·         AECOM re: NPSG update

·         Wiltshire Councillor Horace Prickett re: call in of 20/00379/OUT

·         Wiltshire Council re: extension request for 20/000044/FUL

·         Idverde re: costs for additional bin emptying

2019/91   Neighbourhood Plan

To receive a report from Cllr J Eaton

2019/92    Councillor reports

To raise any matters not appearing elsewhere on the agenda – for information only.

2019/93 Date of next meeting

To note the date of the next meeting as Tuesday 17th March 2020.


Posted on 13 Feb 2020 by geoff edwards

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